Executive Assistance & Fundraising Officer

Serve as key liaison between the CEO and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service.

Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events.

Manage information flow in a timely and accurate manner

Provide high level operational and administrative support to CEO as needed

Manage internal communication and prioritization, including organizing and filtering email and messaging, flagging and managing action items and tasks, and holding key players accountable to priorities.

Provide the CEO with appropriate preparation before meetings and check-ins, including creating agendas, providing reminders about content and action items and tracking follow-up items.

Complete invoicing, expense reports, reimbursements and travel arrangements for individuals and groups.

Conduct research and draft memos for the CEO.

Format information for internal and external communication – memos, emails, presentations, reports

Take minutes during meetings

Organize and maintain the office filing system

Develop a fundraising action plan

Identify and suggest fundraising opportunities;

In conjunction with the Treasurer keep records relating to fundraising monies;

Provide monthly updates to the committee regarding fundraising duties and events.  Research trusts and foundations and write targeted applications to support our programmes and achieve fundraising income targets

Produce compelling performance and evaluation reports for funders and other donors

Keep donor records up to date

Support at events as required