Full-Time Admin and Secretary

Secretary Job description

Job Title: Full-Time Admin and Secretary

Location: Istanbul, Turkey

Company: Tamam San. ve Tic. A.Ş.

About Us: We are a newly established company in the personal care trading industry, with a focus on premium products that embody high quality and an oriental spirit. As we grow, we seek a dedicated professional who can wear multiple hats and support our daily operations.

Job Summary: We are looking for a proactive and organized individual to join our team as a Full-Time Admin and Secretary. The ideal candidate will play a crucial role in ensuring smooth administrative operations, providing personal assistance to the management, handling basic bookkeeping, and managing documentation for export activities. This role is vital to our growth, and the candidate will be an essential support to our day-to-day business functions.

Key Responsibilities:

• Secretarial Duties:

  • Manage the executive’s calendar, schedule meetings, and handle correspondence.

  • Prepare and organize reports, presentations, and other documents as needed.

  • Act as the first point of contact for internal and external communications.

• Administrative Work:

  • Maintain office supplies inventory and ensure that all administrative activities run efficiently.

  • Coordinate with various departments to ensure smooth workflow and communication.

  • Handle general office management tasks, including filing, data entry, and office organization.

• Personal Assistant Duties:

  • Assist the executive in daily tasks and provide support with personal projects when required.

  • Arrange travel plans, accommodations, and itineraries for the management.

• Bookkeeping and Financial Tasks:

  • Perform basic bookkeeping tasks, including tracking expenses, managing payables and receivables, and processing payments.

  • Assist with financial documentation and work closely with the mali müşavir (financial advisor) to ensure compliance.

• Export Documentation and Government Communication:

  • Prepare and manage all documentation required for export activities, ensuring accuracy and adherence to regulations.

  • Liaise with government authorities and other related institutions to facilitate export procedures and compliance.

• General Duties:

  • Pay bills and track the company’s financial obligations to ensure timely payments.

  • Assist with ad hoc tasks and projects as directed by the management.

Requirements:

• Turkish Language is a must.

• Proven experience in a similar role (Admin, Secretary, or Personal Assistant).

• Fluent English Language as well as Turkish

• Strong organizational and multitasking skills with attention to detail.

• Basic knowledge of bookkeeping and financial management.

• Excellent communication skills, both written and verbal, in Turkish and English.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

• Ability to handle sensitive information with confidentiality and professionalism.

• Knowledge of export documentation and experience with government procedures is a plus.

• Flexibility to adapt to a fast-paced and growing business environment.

What We Offer:

• A dynamic and supportive work environment in a growing company.

• Opportunities for professional development and career growth.

• Competitive salary and benefits package.